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*Northern California Medical Associates is an Equal Opportunity Employer

Position Title: Front Office Combination
Clinic: Petaluma Family Medicine
Location: Petaluma, CA
Schedule: Full-Time, Monday-Friday, 8:15am to 5:15pm
Summary: Provides a variety of secretarial duties to physicians and other members of the clinic.
Duties and Responsibilities (includes, but is not limited to the following):
• Performs secretarial/clerical duties including medical transcription, composition and dictation in a medical group.
• Prepares and processes correspondence. Answers routine inquiries and drafts letters.
• Answers telephones, screens calls, takes messages and provides information.
• Provides support services to patients and medical staff.
• Books, coordinates and reschedules patient appointments. Relays necessary messages to staff.
• Greets and registers patients in a prompt, pleasant and helpful manner. Verifies necessary information and records in the medical records.
• Answers questions regarding patient appointments and testing.
• Assembles patient’s charts for the next day’s visits. Updates profiles on all patients.
• Maintains appointment books for patients, meetings, travel, etc. Arranges meetings.
• Maintains files. Assists in establishing office systems.
• Orders office supplies. Assists in the care and maintenance of office equipment.
Education, Licensure and/or Certifications
• High school diploma or GED
• California Certified Medical Assistant – Administrative (CCMA – A); preferred.
• Two years’ experience in a medical office preferred.
• Knowledge of medical terminology.
• Typing ability of 60 wpm. Familiarity with dictation recorder.
• Word processing and computer experience.
Knowledge, Skills and Abilities
• Knowledge of medical office procedures.
• Knowledge of grammar, spelling and punctuation to type from draft copy, review and edit reports and correspondence.
• Knowledge of basic arithmetic to make calculations, balance and reconcile figures and make any changes accurately.
• Skill in operating a computer, Dictaphone and copy machine.
• Ability to multi-task, handle high volume phone calls, and work in a fast-paced environment.
• Ability to read, understand and follow oral and written instructions.
• Ability to speak clearly and concisely.
• Ability to establish and maintain effective working relationships with patients, employees and the public.
Physical Demands: The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires prolonged sitting, some bending, stooping and stretching.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
• Requires lifting papers or boxes up to 50 pounds occasionally.
• Requires dexterity to type 60 wpm.
Work Environment: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office environment and involves frequent contact with patients and staff.