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Please use the button links below to complete a job specific application and submit your resume. Please include the title of the job to which you are applying in your application in order to be considered for each position.

*Northern California Medical Associates is an Equal Opportunity Employer

JOB TITLE: File Clerk
JOB SUMMARY: To assist the front desk in maintaining patient charts, including, but not limited to: scanning, pulling, and filing accurately. To assist with mailing, troubleshooting, and copying of medical records. Bilingual preferred.
– Ability to pay attention to detail
– Ability to scan accurately
– Ability to work well within a team
– Ability to work efficiently
– Ability to multitask and prioritize
– Ability to type accurately
– Ability to work with minimal supervision
Be familiar with Northern California Medical Associates’ Notice of Privacy Practices
– Pull older charts for upcoming scheduled appointments
– Prepare cataract folders, pre-operative information sheets, and consent forms for surgery coordinators
– Print and mail new patient forms
– Print or copy medical records, mail or fax them, and document the disposition in patient’s chart
– Fax diabetic and glaucoma screening exam sheets, records requests and dictations to referring doctor
– Scan and file exam notes, test results, correspondence, requested records, authorizations to release information, etc., into appropriate tabs in patients’ electronic charts
– Scan and send insurance forms to the eligibility pool
– Manage flow of dictated correspondence (print, get signature, mail, document in chart)
– Open and distribute incoming mail
– Place all confidential unneeded documents in shredding bins
– Monitor file clerk supplies (labels, post-its, glue sticks and prepaid postage amount, mailing envelopes, etc.) and request reorders in a timely way
-Additional duties as needed
-High School Graduate or GED required
-Some college preferred
-Computer proficiency
-Some medical or optometric office experience preferred

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