Supervisor and Technical Director of the Echo Vascular Ultrasound Department – Full-Time – Fountaingrove Cardiology

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Position Title: Supervisor and Technical Director of the Echo Vascular Ultrasound Department
Clinic: Fountaingrove Cardiology and Petaluma Cardiology
Location: Santa Rosa and Petaluma, CA

Summary: Supervise Echo Vascular Ultrasound lab. Perform Technical Director duties for the IAC accredited echo lab including two satellite offices. Perform diagnostic cardiac imaging tests for patients.

Duties and Responsibilities (includes, but is not limited to the following):
Clinic Responsibilities

Cardiac Sonographer Supervisor: (This list may not include all of the duties assigned.)
• Maintain current policies and procedures.
• Maintain current echo and vascular lab diagnostic criteria.
• Maintain and troubleshoot equipment: (3) Philips iE33, (1) Philips iU22, Quinton treadmill, Parks, Hokanson, Venipulse, Versalab, Sonobeds, Hag chairs, etc.
• Responsible for reporting system software Synapse (Prosolv) as Lead Client with ‘administrative’ privileges.

IAC Echo Technical Director: (This list may not include all of the duties assigned.)
• Responsible for reaccreditation every three years, advising all staff of upcoming reaccreditation requirements, gathering CMEs from medical and technical staff and organizing required case studies from 3 offices.
• The Technical Director takes on the responsibilities of keeping and maintaining the accreditation of the Fountaingrove and Petaluma cardiology office echo labs through the Intersocietal Accreditation Commission for Echocardiography.
• Delegate Quality Improvement (QI) to sonographers and be responsible and available for all questions regarding QI.
• Organize quarterly QI meetings. Gather, organize and write up the quarterly summary which will be discussed at the quarterly meeting.
• Disciplinarian actions regarding QI results are carried out by Technical or Medical Director.
• Keep the QI program up-to-date and echo lab up to the current IAC standards.
• Respond to IAC audits.
• Responsible for online IAC application, entering new staff, removing inactive staff, adding new equipment information, updating business information and fees.

Administrative Responsibilities
• Ensure all equipment is working properly, order or delegate the ordering of repairs, and assist in researching new equipment.
• Maintain OSHA manual and manage compliance with OSHA policies and procedures.
• Maintain proficiency with practice management and EHR systems and with schedule and template management.

Accounting Responsibilities
• Work with accounting to approve pending invoices in a timely manner.
• Monthly accounting for Echo/Vascular Lab.
• Turn in mileage and reimbursement sheets at the end of the month. Ensure staff does likewise.
• Follow policy and procedure for operational expense approval while practicing fiscal responsibility at all times.
Human Resources Responsibilities
• Assess staff performance. Complete a 30, 60, 90 day review on all new hires and annual/other reviews on established employees.
• Review handbooks as applicable with new employees within one month of hire.
• Understand and follow the Human Resources process of hiring, disciplining and terminating employees.
• Monitor Web Time timesheets on a daily basis, adding any edits, request for leave within 24 hours and limiting overtime. All Web Time timesheets should be reviewed daily.
• Participate in preparing and updating job descriptions.

Operations Responsibilities
• Supervise staff and oversee daily office operations.
• Establish staff schedules, allocation of staff, and assure effective patient care.
• Training new staff on equipment and computer software reporting systems.
• Ensure compliance with all quality programs.
• Conduct meetings/huddles regularly.
• Oversee inventory and ordering of medical supplies.
• Work with management to develop, implement, and monitor effective programs.
• Ensure all staff meet deadlines on projects assigned i.e. annual training, license, certifications and health requirements.
• Attend manager meetings. Disseminate information to staff within one week.
• Maintain and update training protocols for staff.

Environment Care Functions
• Oversee and maintain a safe environment for employees, patients and visitors.
• Ensure all emergency equipment, such as fire extinguishers and emergency lights are properly maintained.
• Complete work/repair orders in a timely manner.
• Perform safety/emergency drills.

Supervisory
• This position supervises cardiac and/or vascular sonographers within the assigned offices.

Education, Licensure and/or Certifications
Required
• High School Diploma
• Current Registered Diagnostic Cardiac Sonographer (RDCS) from the American Registry of Diagnostic Medical Sonographers (ARDMS) and/or Registered Cardiac Sonographer (RCS) from the Cardiovascular Credentialing International (CCI).
Preferred
• Graduate of accredited program for cardiac sonographers.

Experience
Required
• Minimum four years working as a cardiac sonographer.
• Current certification in Basic Life Support.
• Supervisory skills
• Experience in IAC lab accreditation
Preferred
• Cardiology office experience

Knowledge, Skills and Abilities
Essential Skills
• Ability to evaluate employee skills and identify and implement training needs.
• Commitment to service.
• Strong leadership, organizational, communication and interpersonal skills.
• Ability to master complex and changing processes.
• Skill in developing and maintaining department quality assurance . Assure employee compliance with safety and quality control requirements.
• Manage inventory control and storage.
• Maintain a safe and clean working environment.
• Maintain up-to-date work records.
• Ability to react calmly and effectively in emergency situations. Skill in establishing and maintaining effective working relationships with patients, medical staff and the public.

Communication Skills
• Ability to effectively interact with physicians, patients and other staff members.
• Effectively communicate goals and performance standards to employees. Coach and counsel employees towards improved performance.
• Strong verbal and written communication.

Technology Skills
• Demonstrated knowledge of proper, safe, efficient usage of current office equipment/software.
• Knowledge of cross-sectional anatomy and physiology.
• Ability to perform adult transthoracic echocardiograms, stress echos, stress Doppler echos, Dobutamine stress echos, bubble studies, and AV Optimization studies.
• Skill in operating ultrasound equipment and software reporting systems.
• Skill in taking vital signs.
• Skill in maintaining records and recording test results.

Physical Demands: The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• When scanning, requires full range of body motion including handling and lifting patients, manual and finger dexterity and eye-hand coordination.
• Involves standing and walking.
• Minimal bending, twisting, lifting and awkward postures.
• Requires proper body mechanics to prevent work-related musculoskeletal disorders.
• Requires normal visual acuity and hearing.

Work Environment: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

When scanning, scanning up to 8 patients per day, 1 to 1½ hours per patient. Dedicated supervisor time days will be blended in with scanning days. All scanning equipment is adjustable and ergonomically designed. No portable work. This position does not have ‘on-call’ responsibility.

Possible exposure to communicable diseases, bodily fluids and/or other conditions common to a clinic environment.