Medical Records Clerk – Full-Time – Fountaingrove Cardiology

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*Northern California Medical Associates is an Equal Opportunity Employer

Position Title: Medical Records Clerk
Clinic: Fountaingrove Cardiology
Location: Santa Rosa, CA
Schedule: Full-Time, Monday-Friday, 8:30am to 5:30pm

Summary: Files, locates, logs, retrieves and sends medical records as assigned.

Duties and Responsibilities (includes, but is not limited to the following):
• Reviews medical records for completion as directed. Verifies and obtains current records to assure an accurate medical record.
• Processes all physician dictation and reports, files to chart, and sends to referring providers as indicated.
• Sorts, files, and distributes incoming faxes and other documentation as directed.
• Retrieves and files miscellaneous records in to electronic medical record.
• Processes all medical records release requests in compliance with privacy protection laws.
• Works with medical assistants and other staff in coordinating medical information requests.
• Updates record and processes certificates of deceased patients.
• Maintains current and accurate lists of all archived records. Supervises destruction of older records in compliance with company medical records retention policy.
• Documents as to the disposition of the records or chart – i.e. new patient vs existing, destroyed, archived, etc.

Education, Licensure and/or Certifications
• High school diploma or GED

• Medical records experience preferred.

Knowledge, Skills and Abilities
• Knowledge of medical records filing systems.
• General computer knowledge.
• Knowledge of English grammar and spelling.
• Skill in establishing and maintaining effective working relationships with staff and physicians.
• Ability to establish and maintain proper and professional communication skills with patients, outside offices and other agencies.

Physical Demands: The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires prolonged sitting, some bending, stooping and stretching.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
• Requires lifting papers or boxes up to 50 pounds occasionally.
• Requires dexterity to type 60 wpm.

Work Environment: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment and involves frequent contact with staff.