File Clerk-Part-Time (20 hrs.)-Eye Care Institute-Empire

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*Northern California Medical Associates is an Equal Opportunity Employer


To assist the front desk in maintaining patient charts, including, but not limited to: scanning, pulling, and filing accurately. To assist with mailing, troubleshooting, and copying of medical records. Bilingual preferred. Computer experience required. Office experience preferred.


  • Ability to pay attention to detail
  • Ability to scan accurately
  • Ability to work well within a team
  • Ability to work efficiently
  • Ability to multitask and prioritize
  • Ability to type accurately
  • Ability to work with minimal supervision


Be familiar with Northern California Medical Associates’ Notice of Privacy Practices


  • Pull older charts for upcoming scheduled appointments
  • Prepare cataract folders, pre-operative information sheets, and consent forms for surgery coordinators
  • Print and mail new patient forms
  • Print or copy medical records, mail or fax them, and document the disposition in patient’s chart
  • Fax diabetic and glaucoma screening exam sheets, records requests and dictations to referring doctor
  • Scan and file exam notes, test results, correspondence, requested records, authorizations to release information, etc., into appropriate tabs in patients’ electronic charts
  • Scan and send insurance forms to the eligibility pool
  • Manage flow of dictated correspondence (print, get signature, mail, document in chart)
  • Open and distribute incoming mail
  • Place all confidential unneeded documents in shredding bins


  • Monitor file clerk supplies (labels, post-its, glue sticks and prepaid postage amount, mailing envelopes, etc.) and request reorders in a timely way
  • Additional duties as needed


  • High School Graduate or GED required
  • Some college preferred
  • Computer proficiency
  • Some medical or optometric office experience preferred

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