Accounting Specialists

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*Northern California Medical Associates is an Equal Opportunity Employer

Accounting Specialists

GENERAL SUMMARY OF DUTIES: Accounting Specialists position needed to reconcile month end reports for invoices to A/P & A/R general ledger accounts. Utilize full cycle accounts payable process to run reports and ensure accuracy of postings. Update ledger using Excel spreadsheets to maintain general ledger. Strong knowledge of accounting and debits/credits and intermediate Excel skills required. Candidate will have experience using Mas90, Lawson, excel and other accounting software packages.

SUPERVISION RECEIVED: Reports directly to Accounting Manager and Director of Finance.


TYPICAL PHYSICAL DEMANDS: Requires prolonged sitting, some bending stretching and occasional lifting of up to 25 pounds. Working in an office environment working under stressful conditions. Requires manual dexterity to operate telephone, keyboard, calculator, copy machine and other office equipment. Requires eyesight correctable to 20/20 to read numbers, letters, and computer monitor. Requires hearing within normal range for telephone use.

TYPICAL WORKING CONDITIONS: Work is performed in an office environment. Involves frequent contact with staff at times. Work may be stressful at times. Contact may involve dealing with angry or upset people.

EXAMPLES OF DUTIES: (This list may not include all of the duties assigned.)

  1. Assists with data collection, reports and compilation of statistical data.
  2. Drafts correspondences with vendors.
  3. Works with other staff and agency representatives.
  4. Attends required meetings and participates in committees as requested.
  5. Participate in weekly accounting meetings and necessary educational activities.
  6. Participates in professional development activities and maintains professional affiliations.
  7. Participates in budgeting decisions.
  8. Check invoices for correct account numbers and dollar amounts.
  9. Batches invoices and runs control totals on amounts and account numbers.
  10. Processes check requests, including coding, matching invoices to purchase order and receiving report.
  11. Processes credit card transactions and reconciles credit card statements.
  12. Selects A/P invoices for payment based on dept. policy and processes cash disbursements weekly.
  13. Assists with weekly check runs.
  14. Generates checks, updates accounts payable database, and vendor files accordingly.
  15. Monitor accounts to ensure accounts are up to date.
  16. Scan checks and maintain the A/P paid files.
  17. Voids and reversals of checks and invoices in both A/P & A/R.
  18. Performs standard journal entries and enters adjustments as needed for month end closing.
  19. Generate W9’s and 1099’s to required vendors.
  20. Assists with purchasing, researching and coordination of various services provided by vendors, including cell phones accounts.
  21. Assists office staff and physicians on any A/P & A/R matters.
  22. Performs related work as required.
  23. Maintains strictest confidentiality.

PERFORMANCE REQUIREMENTS: Knowledge, Skills, and Abilities: Knowledge of accounting practices. Knowledge of general ledger accounts. Knowledge of grammar, spelling, and punctuation. Skill in use of computer software programs, such as Word and Excel. Ability to examine documents for accuracy and completeness. Ability to read, understand, and follow oral and written instruction. Ability to sort and file material correctly by alphabetic or numeric systems. Ability to speak clearly and concisely. Ability to establish and maintain effective working relationships with employees and the public. Ability to use 10-key by touch.

Education: High school diploma or GED.

Experience: Five years accounting experience with emphasis in Accounting.

Certificate/License: None

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